Privacy Policy

1.1. Personal Identification Data: Full legal name, date of birth, personal email address, primary and alternative contact telephone numbers, physical mailing address, and current institutional or organizational affiliation.

1.2. Academic and Professional Data: Educational credentials, curriculum vitae (CV), research project abstracts, study site information, scientific methodologies, published articles or research papers, reference letters from academic guides, and permits or regulatory approval documentation.

1.3. Budget and Financial Data: Detail budget breakdowns, cost justifications, bank account details (for approved fellows only), and verified expenditure receipts.

1.4. Technical and Browsing Data: IP addresses, browser specifications, operating system parameters, and standard usage logs collected through our digital interfaces.

2.1. Evaluation: To facilitate the vetting, shortlisting, and final selection of fellowship candidates by VNC’s scientific evaluation panel.

2.2. Administration: To manage fellowship activities, disburse grant installments, review academic milestone reports, and coordinate mentoring sessions.

2.3. Communications: To send official administrative notifications, application statuses, schedules, review protocols, and fellowship program updates.

2.4. Statutory Compliance: To adhere to financial reporting requirements, organizational audits, and national legal standards.

2.5. Platform Optimization: To monitor and enhance our online portal security and navigation using aggregated, non-identifying analytical data.

3.1. Scientific Evaluation Panel: Full application files, research proposals, and academic records are shared with VNC’s appointed external reviewers and panel members to execute the evaluation process.

3.2. Mentors and Supervisors: Selected research objectives, field plans, and progress logs are shared with assigned VNC co-supervisors, academic advisors, and institutional mentors to guide project execution.

3.3. Legal Mandates: Information may be disclosed if required by law, subpoena, or standard directive from a court of competent jurisdiction or relevant governmental authority.

3.4. Technical Processors: We engage third-party software service providers (e.g., hosting, secure database backups, transactional email relays) bound by confidentiality agreements to manage server-level operations.

5.1. Application materials for unsuccessful candidates are stored for a minimum of three (3) years from the date of submission for program auditing and reference check validation.

5.2. Administrative files, grant disbursements, signed agreements, and project outcome reports from selected fellows are preserved for a minimum of seven (7) years to comply with statutory and financial requirements.

5.3. General website analytics are recorded in anonymized, aggregated formats and are not linked to individuals.

6.1. The right to request written access to the personal data maintained by VNC regarding your file.

6.2. The right to request the correction or updating of any inaccurate or incomplete personal records.

6.3. The right to request the erasure of your personal data, subject to overarching institutional audit, financial compliance, or active research verification requirements.

6.4. The right to object to the processing of your data for specific auxiliary communications.